People for Hospitality
Hospitality payroll software and managed services
Streamline employee pay processes with payroll software for hospitality that will save you time and money while ensuring accuracy and compliance.
A payroll solution for your hospitality business
Looking for a payroll solution that will manage the complexities that come with hospitality payroll?
Our HMRC-recognised payroll software automates payroll functions to assist HR and payroll teams in managing their payroll in-house with ease.
We also offer a dedicated payroll service where you can choose to outsource some, or all of your payroll management needs, to our payroll experts. Our payroll bureau is the first to achieve 100% in the Chartered Institute of Payroll Professionals (CIPP) Payroll Assurance Scheme (PAS).
Our team of payroll experts help hundreds of customers to make payday simple. Team members are paid accurately on time and compliantly.
Watch our hospitality payroll and managed services Q&A video >
Benefits of our payroll solutions
- Save time and deliver accuracy - with automated tasks, configurable to your business needs, your payroll team will benefit from hours saved and faster payroll processing. Task reminders make sure everything is delivered on time.
- Flexible to suit your business - our systems are configurable to your business, so payday is delivered with ease for all team members.
- Employees have easy access to payslips - from any device at any time and place that suits them, giving your employees a sense of security and control.
- Stay in control with reporting - a comprehensive reporting suite is available out-of-the-box
- Integrated software - integrating our payroll software into your existing business software removes the need for manual data imports/exports, avoids data duplication and provides more accurate processing you can trust.
- Confidence in compliance and security - guaranteed legislative compliance provides peace of mind. Robust data processing, management and security assures you that your employee data is secure and meets data protection requirements.
Explore the features of our hospitality payroll software
Pension auto-enrolment
All employee enrolments and pension contributions are processed via our system.
Benefits include:
- Reduces administration
- Creation of auto-enrolment report
- Ability to manage all related correspondence on your behalf
Online payslips
BACS payments are managed by us, and the production of payslips is taken care of.
Benefits include:
- Employees can access their payslips anywhere, anytime from any device
- Reduce manual tasks
- e-payslips are more sustainable and easily stored and retrieved
Reports
Out-of-the-box reporting suite covering many crucial payroll reports such as pay reconciliation reports and pension allowance and deductions.
Benefits include:
- Keep on track of your payroll reporting, tracks trends and gain business insights
- The ability to customise your own reports gives you more freedom
- Gender pay gap reporting
Timesheet integration
Accurate payroll management thanks to comprehensive integration with rota and scheduling software.
Benefits include:
- More accurate payroll management
- Less manual adjustments required
- Employees can match their pay with the shifts they have worked
Access Payroll Services
Hospitality payroll can be a complex and time-consuming task
We offer a dedicated payroll service where you can choose to outsource some, or all of your payroll management needs, to our payroll experts.
Our payroll bureau is the first to achieve 100% in the Chartered Institute of Payroll Professionals (CIPP) Payroll Assurance Scheme (PAS). They have a wealth of experience and knowledge in supporting businesses of every size in managing their hospitality payroll needs.
Access EarlyPay, on demand pay
With the cost of living crisis taking hold, supporting your team's financial wellbeing has never been more important.
Access EarlyPay is the on-demand app that gives your team members access to the pay they have already earned.
Employers using Access EarlyPay have seen a 25% reduction in turnover.
Our hospitality payroll software works well with...
Hospitality HR and workforce modules
Take control of your HR and workforce management needs with a powerful and intuitive HR software solution designed for hospitality
Rotas and staff scheduling
Intelligent rota and employee scheduling software to make sure you have the right people, in the right place at the right time.
EarlyPay: On demand pay app
Support your teams financial wellbeing with access to the wages they have earned when they need them
Expenses software
An easy way to manage and approve employee expense claims
Recruitment & onboarding
Advertise, attract, recruit and onboard employees seamlessly
Training management
Provide access to the essential training requirements for your team
Uncover our top tips on how to select a Hospitality Payroll provider
Hospitality payroll FAQs
What is hospitality payroll software?
Hospitality payroll software is the system used to process and manage the payment of a company's employees. It includes tracking hours worked, sickness, holiday pay, calculating employees' pay and of course ensuring employees receive their pay and payslips.
What are the benefits of a hospitality payroll system?
A hospitality payroll system helps businesses in the hospitality sector meet the specific needs of their staff with consideration for differing shift patterns, hourly and overtime rates and tronc payments as well as the usual payroll functions.
Hospitality payroll software helps businesses:
- work out payroll calculations and deductions quicker.
- generate accurate payslips.
- employees can access payslips
- automate tasks
- manage complex payrolls
- reduce errors and administration time
What makes APS different from other payroll managed services?
What sets us apart is our extensive range of clients whom we cater to. Our organisation is divided into three distinct sectors: the SMB bureau, the mid-market bureau, and the Enterprise Bureau. Hospitality services can span across all these various business sizes, but it's the level of service that differs slightly.
While some software solutions may vary among these three sectors, our primary focus remains on aligning our services with each customer's unique needs and objectives.
Read our guide on how to select a hospitality payroll provider.
Which certifications/accreditations do you have?
Our bureau holds official recognition from HMRC, signifying that our software adheres to Real-Time Information (RTI) compliance standards. Annually, we undergo a rigorous testing phase to ensure our capability to submit RTI for our clients using all the software at our disposal.
Moreover, we have earned approval from BACS, a testament to our commitment to quality. This necessitates periodic audits to verify that we maintain stringent controls to ensure that those handling BACS transactions possess the requisite knowledge, understanding, and procedures, which ultimately guarantees our customers' data integrity.
Furthermore, we have achieved accreditation from the Chartered Institute of Payroll Professionals (CIP), specifically in their payroll assurance scheme. In fact, we proudly hold the distinction of being the first Managed Service Bureau to receive a perfect score of 100% in their comprehensive audit. During this audit, CIP evaluates every facet of our operations, from onboarding processes and training protocols to team engagement, customer satisfaction, and overall process effectiveness. Remarkably, they found no areas needing improvement, a remarkable achievement we hold in high esteem.
In addition to these accolades, we are accredited for service and software compliance with ISO 27001 standards, which entails undergoing additional audits to ensure ISO compliance. Furthermore, for select customers, particularly those with American affiliations or ownership, we offer SOC 1 certification to meet their specific requirements.
How does hospitality payroll differ to other industries, and how do you cater for these differences?
The hospitality industry presents its own unique set of challenges. With operations running seven days a week and multiple shifts each day, it's a complex environment. In addition, there's a diverse workforce comprising salaried employees, hourly workers, casual staff, and even agency personnel. Many people mistakenly believe that managing payroll in hospitality is as simple as pressing a button, but the reality is a bit more intricate.
Behind the scenes, there's a touch of magic, but it's crucial to understand that hospitality payroll can involve multiple positions, each potentially having different pay rates. This means that two different roles performed in a single day may not yield the same earnings. Ensuring that the data capturing these hours is accurate and seamlessly integrates with our payroll systems is vital.
Our systems allow for the inclusion of as many positions as needed. Consequently, an individual could be associated with five, ten, or even more positions, yet all of this information converges into a single, consolidated payslip. This approach streamlines the employee review process and simplifies reporting to HMRC.
Furthermore, there are unique aspects to consider, such as tronc, which must be meticulously handled. Given the goodwill extended by employees in the hospitality sector, where compensation isn't always among the highest, it's imperative to remunerate them accurately for the work they've performed. These factors represent some of the significant distinctions that set hospitality payroll apart from other industries.
How long does it take to move from an existing payroll provider to APS?
A project’s duration typically falls within the range of 3 to 6 months, with data quality being the linchpin of success.
Ultimately, the pivotal factor driving the project's success is the quality and accessibility of data. If you possess robust data and a deep understanding of it, the project is likely to proceed smoothly. Conversely, a lack of familiarity with your data or difficulties in obtaining and managing it can make the project more challenging.
Either way, we work closely with clients to import, customise, and balance data, ensuring precision and compliance throughout the process.
What will I pay for APS?
Our Payroll Managed Services are charged on a per payslip basis and, depending on pay frequency, number of employees and specific requirements; this ranges from £1.25 to £5.50 per payslip.
We also offer a fused price that includes all the implementation, and this would be based on a minimum 36 month contract.
Watch our Q&A video
Explore our hospitality solutions
Industry leading hospitality software to drive efficiencies, improve profit margins and reduce administration time
Simplify the customer experience and increase speed of service with hospitality EPoS, kitchen display system and restaurant online ordering system
Track every guest interaction to create a powerful Single Customer View with hospitality CRM
Control your procurement process with complete visibility of expenditure for maximum savings with purchase to pay software, menu management software and food waste management software
Drive more bookings, raise your venue’s profile and generate more sales with hospitality booking software
Manage your tickets and guest administration, promotions and sales of any kind of event with ticketing software
Simplify and automate employee management with HR software for hospitality, payroll and hospitality LMS
Easy-to-use online gift voucher management software that allows you to make extra sales in your bar, restaurant or hotel with no set up costs.
Replace your paper processes with digital checklists and record logs
Automate workflow, reduce paperwork and make speedy fixes with property maintenance software
