Setup unlimited expense categories and reasons to allow reporting of expenses spend at any level of detail within your organisation. Optionally define clients and projects for recharging and job costing. Link categories to ledger codes and group employees into departments.
Define expense policy rules for each category with warnings, stop limits and exception reporting of claims outside business rules. Upload expenses policy documents, manuals and handbooks for easy online access by claimants.
Eliminate paper and store your receipts in the cloud. Upload scans, pictures or electronic receipts to support each expense claim. Use the optional feature to review and match receipts against claims prior to approval and payment.
Define VAT rates against expense categories. Capture VAT amounts from receipts to accurately reclaim the VAT. The VAT element of fuel is also calculated by the system to allow VAT reclaims.
Configure the approval workflow to meet your organisational requirements. Set approval limits and escalations based on business rules. The system automatically sends email notifications when a claim is submitted, approved or rejected.
Postcode to postcode lookup determines the correct mileage claim for each journey. Capture the reason for overriding the calculated distance and produce mileage exception reports.